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What to Consider When it Comes to Office Archival Storage




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The term ‘archive storage’ often prompts images of precious maps and records from hundreds of years ago that need to be kept safe away from sunlight. The truth of the matter is that every business — regardless of their size or industry — has important documents to be saved and referred back to. Archive storage can include everything from invoices to employee contracts.

While you likely have digital versions of these files, there are many reasons why you might want to back up your records with physical copies. The last thing you want is for a cloud crash or online hack to erase every important document you own.

With that in mind, continue reading to learn more about what you might want to consider when planning to upgrade your commercial shelving or archival storage.

What you might need to store
The records your business decides to keep will often depend on what industry you are in. However, there are certain documents that all companies must ensure they have easy access to, as per Australian law.

For example, the ATO states that businesses must keep all transactions related to a business’ tax and superannuation affairs, including information that supports claims made in your tax returns.

Of course, many businesses will opt to keep this information in digital format. However, it certainly doesn’t hurt to have a physical copy as back-up.

Other documents you might want to store include employee contracts, sales information, wages & payroll documents, legal records, sales contracts, and other miscellaneous documents.

Steps to build your storage
If you’re starting from absolute scratch, building an archival storage system may seem like a comprehensive task — particularly if your business is large and complex.

However, by breaking the project down into simple, achievable steps, you’ll soon have a solution that offers seamless and efficient organisation. If you’re struggling to work out where to start, consider reaching out to a professional supplier of commercial shelving, who will be able to identify exactly what type of storage you need and tailor a solution to meet your requirements.

Step 1: Assess your situation
The first step is to assess your storage situation. Do you currently have a filing system in place? Is it efficient? Does everyone in your team know how to use it? If you try to locate a document, is it where you expect?

If the answer to any of these questions is ‘no,’ you are best off starting from scratch.

Step 2: Work out how much storage you need
Your second step is to calculate how much storage you will need.

Consider the number of documents and assets you will need to store from a legal perspective. The ATO requires that you keep records for five years. Depending on the size of your company — how many employees and clients you have — this could amount to a significant quantity of paper.

Consider the future as well. Ideally, you want to create a storage system that will meet your needs for years to come. Ensure you have left plenty of room to grow and expand.

Step 3: Plan your storage space
Whereabouts in your office are you planning to keep these important documents and files? Is there a specific storage room? Do you have plenty of wall space where you can slot in a mobile shelving cabinet?

Consider, too, how important security is to you. Many mobile shelving cabinets can be locked for added privacy but even then, if the files contain confidential information, you may need to keep the entire cabinet in a secure location.

Step 3: Consider different storage solutions
There are an array of different storage products out there, from mobile shelving to lateral filing cabinets. Whatsmore, in 2022, many mobile shelving providers will tailor your storage cabinets and draws to meet your specific requirements.

Once you have established how much storage you need, it’s time to start researching the different products available.

Mobile shelving cabinets are an excellent and space-efficient option that will maximise your storage area. Alternatively, if team members require regular access to stored documents and files, consider purchasing individual vertical filing cabinets to sit under their desks.

You might also consider a centrally located lateral filing cabinet if multiple employees will be accessing the files throughout the day.

For tailored, personalised information regarding your office and archival storage options, reach out to a professional commercial shelving expert today. They’ll know exactly what questions to ask to ensure your storage system supports efficiency and organisation.

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Bozeman Wrongful Death Lawyer




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 If you have been hurt by the conduct of an insurance company, the loss of a loved one, or injury due to another party’s negligence, contact our Bidegaray law firm. It is important to seek legal representation as soon as possible to protect your rights and fight for justice. We understand how difficult it is to deal with insurance companies and their refusal to pay legitimate claims. Our bozeman wrongful death lawyer will be there for you every step of the way. We have had many cases where families have received appropriate settlements due to our efforts on their behalf. Our offices offer compassionate, honest advocacy when dealing with insurance claim disputes. Contact us today for a free case evaluation.

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What is the Difference Between a Digital Marketing Agency and a Company?




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Digital marketing has become an essential part of business growth strategies over the past decade. As technologies evolve and consumer behaviors change, companies require expert guidance to navigate this dynamic online landscape. This is where digital marketing agencies come in. However, what exactly makes an agency different from an in-house digital marketing team or company?

Let’s break down the key differences between a digital marketing agency and a company to help you determine the best partner for your business goals.

Core Functions

A digital marketing agency’s core function is to provide marketing and advertising services to external clients. Their expertise lies in managing digital campaigns, projects, and programs on behalf of various companies across different industries.

On the other hand, a company’s core function is to produce, distribute, and sell its products or services. While some large companies may have dedicated in-house digital teams, the primary focus remains on their core offering rather than acting as an agency for other businesses.

Specialized Skills and Services

Agencies employ specialists across various digital marketing disciplines like search engine optimization (SEO), paid search, social media marketing, email marketing, web design and development, content creation, analytics, and more.

They have deep experience and proprietary strategies for each channel. Agencies also stay up to date with the latest marketing technologies and trends to offer tailored solutions.

Companies may have generalists handling digital tasks but lack some of the specialized expertise agencies possess. Outsourcing to an agency allows companies to tap into a wider range of skills.

Resources and Scale

Agencies have dedicated resources, large teams, specialized tools, and economies of scale from serving multiple clients simultaneously. This allows them to efficiently execute campaigns on a broad scope.

For a single company, maintaining such resources in-house would require a substantial budget and headcount which may not always be feasible or cost-effective compared to outsourcing certain activities.

Objective Viewpoint

As external partners, agencies can provide an unbiased perspective on a company’s brand, products, target audiences, and competitive landscape. They analyze metrics with impartiality to spot growth opportunities the company may miss internally.

Internal teams working for their own company may have subjective views colored by various factors within the organization. Agencies offer a more objective third-party viewpoint.

Brand Independence

Agencies are not tied to any single brand or industry which gives them flexibility to experiment with diverse strategies. Their reputation and success depend on delivering results across clients rather than pushing their products.

Companies are constrained by their proprietary brand identity, messaging, and offerings. Testing new unproven approaches may introduce potential risks to the core business model. Agencies mitigate such challenges for client brands.

Cost Structure

For companies, setting up and maintaining specialized in-house digital teams requires large fixed capital expenditures on infrastructure, tools, staff salaries, etc. This may strain resources, especially for smaller and medium businesses.

Agencies operate on a variable cost structure, charging mainly for services delivered. This subscription model passes on setup and overhead costs across multiple clients, keeping pricing economical for companies of all sizes on a pay-as-you-go basis.

Common FAQs

Q. How do I decide between an agency or an in-house team?

A. Consider your goals, budget, required expertise, and desired level of accountability. Agencies are best for periodic projects or channel-specific needs. In-house works better for core business functions and long-term brand-building activities.

Q. What should I look for in a good digital marketing agency partner?

A. Expertise in your industry, proven success track record, transparent communication, dedicated account management, technology integrations, and focus on KPI-based performance. Good cultural fit is also important for long-term collaboration.

Q. How do agencies charge for their services?

A. Most agencies operate on monthly retainer fees or project-based payments. Some also charge hourly rates. Expect additional costs for pay-per-click ads, advanced tools, etc. Agree on payment structure and deliverables upfront to avoid scope creep issues later.

Q. How can a company leverage both options for best results?

A. Use agencies for specialized services like SEO, paid media buying, etc. Manage core messaging, content, and analytical functions in-house. Review progress together to gain from an external perspective while retaining brand control internally.

In conclusion, both digital marketing agencies and in-house teams have pros and cons depending on a company’s short and long-term goals. Leveraging specialized agency expertise alongside internal stewardship of key functions provides the optimal approach for most organizations seeking to maximize growth in today’s digital landscape. Outsourcing non-core activities to reputed professionals allows companies to stay agile and stay focused on their core offerings.

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